{"id":1416,"date":"2015-05-02T09:00:20","date_gmt":"2015-05-02T15:00:20","guid":{"rendered":"https:\/\/blog.technerdservices.com\/?p=1416"},"modified":"2015-05-01T21:28:26","modified_gmt":"2015-05-02T03:28:26","slug":"google-tips-top-10-gmail-features-for-better-productivity","status":"publish","type":"post","link":"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-top-10-gmail-features-for-better-productivity\/","title":{"rendered":"Google Tips: Top 10 Gmail Features for Better Productivity"},"content":{"rendered":"<p>Whether your company moved from\u00a0Microsoft Outlook to Google Apps or you are using Gmail and wanting to use it more efficiently, here are ten features to help improve productivity and become a Google Gmail poweruser.<\/p>\n<p><span style=\"font-size: 24pt; color: #808080;\"><strong>Video Tutorial<\/strong><\/span><br \/>\n<iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/j9Of-jLd_XU\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<div id=\"toc_container\" class=\"no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Change_Button_Icons_to_Text_Icons\"><span class=\"toc_number toc_depth_1\">1<\/span> Change Button Icons to Text Icons<\/a><\/li><li><a href=\"#Add_multiple_labels_to_a_single_Email\"><span class=\"toc_number toc_depth_1\">2<\/span> Add multiple labels to a single Email<\/a><\/li><li><a href=\"#Archive_Emails_from_the_Inbox\"><span class=\"toc_number toc_depth_1\">3<\/span> Archive Emails from the Inbox<\/a><\/li><li><a href=\"#Mark_as_Read_Button\"><span class=\"toc_number toc_depth_1\">4<\/span> Mark as Read Button<\/a><\/li><li><a href=\"#Enable_Multiple_Stars\"><span class=\"toc_number toc_depth_1\">5<\/span> Enable Multiple Stars<\/a><\/li><li><a href=\"#Enable_Undo_Send\"><span class=\"toc_number toc_depth_1\">6<\/span> Enable Undo Send<\/a><\/li><li><a href=\"#Keep_important_System_Labels_visible\"><span class=\"toc_number toc_depth_1\">7<\/span> Keep important System Labels visible<\/a><\/li><li><a href=\"#View_Email_Messages_beside_the_Message_List\"><span class=\"toc_number toc_depth_1\">8<\/span> View Email Messages beside the Message List<\/a><\/li><li><a href=\"#Find_Emails_using_Advanced_Search\"><span class=\"toc_number toc_depth_1\">9<\/span> Find Emails using Advanced Search<\/a><\/li><li><a href=\"#Create_rules_for_Incoming_Emails_with_Filters\"><span class=\"toc_number toc_depth_1\">10<\/span> Create rules for Incoming Emails with Filters.<\/a><\/li><li><a href=\"#Honorable_Mention_Saving_pre-made_emails_with_Canned_Responses\"><span class=\"toc_number toc_depth_1\">11<\/span> Honorable Mention: Saving pre-made emails with Canned Responses<\/a><\/li><li><a href=\"#Final_Words_Increasing_Productivity\"><span class=\"toc_number toc_depth_1\">12<\/span> Final Words: Increasing Productivity<\/a><\/li><\/ul><\/div>\n<h1><span id=\"Change_Button_Icons_to_Text_Icons\">Change Button Icons to Text Icons<\/span><\/h1>\n<p>Too many icons can be difficult to navigate through Gmail. However, we can change many of the icons found in Gmail into text.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1529\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/a_icons.png\" alt=\"a_icons\" width=\"844\" height=\"273\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/a_icons.png 844w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/a_icons-300x97.png 300w\" sizes=\"(max-width: 844px) 100vw, 844px\" \/><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1431\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/Down-arrow.png\" alt=\"Down arrow\" width=\"73\" height=\"65\" \/><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1530\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/b_text.png\" alt=\"b_text\" width=\"984\" height=\"85\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/b_text.png 984w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/b_text-300x26.png 300w\" sizes=\"(max-width: 984px) 100vw, 984px\" \/><br \/>\nClick on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and click on &#8220;Settings&#8221;. Scroll down to &#8220;Button Labels&#8221; and select the &#8220;Text&#8221; radio button. Scroll to the bottom of the screen and click the &#8220;Save Changes&#8221; button.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1532\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/d_buttonlabels.png\" alt=\"d_buttonlabels\" width=\"701\" height=\"128\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/d_buttonlabels.png 701w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/d_buttonlabels-300x55.png 300w\" sizes=\"(max-width: 701px) 100vw, 701px\" \/><\/p>\n<h1><span id=\"Add_multiple_labels_to_a_single_Email\">Add multiple labels to a single Email<\/span><\/h1>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1533\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/e_multipleLabels.png\" alt=\"e_multipleLabels\" width=\"583\" height=\"49\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/e_multipleLabels.png 583w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/e_multipleLabels-300x25.png 300w\" sizes=\"(max-width: 583px) 100vw, 583px\" \/>Much or your time is wasted organizing emails to different folder locations. Gmail allows for multiple labels to be added to a single reducing the amount of labels needed and allowing the same email to appear in multiple locations. There are two methods for adding labels:<\/p>\n<ol>\n<li>Drag the label from the left sidebar onto the email.<\/li>\n<li>Check the check boxes in the &#8220;Add Label&#8221; icon in an email or while the email is selected in the message list.<\/li>\n<\/ol>\n<p>More information can be found <a title=\"Google Tips: How to Organize emails in Gmail Part 1: Categories and Labels\" href=\"https:\/\/blog.technerdservices.com\/index.php\/2015\/02\/tutorial-organize-emails-gmail-part-1-categories-labels\/\">here<\/a>.<\/p>\n<h1><span id=\"Archive_Emails_from_the_Inbox\">Archive Emails from the Inbox<\/span><\/h1>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1536\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/f_archive.png\" alt=\"f_archive\" width=\"604\" height=\"130\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/f_archive.png 604w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/f_archive-300x65.png 300w\" sizes=\"(max-width: 604px) 100vw, 604px\" \/>Archiving emails removes low priority emails from the inbox. Therefore, the inbox will only contain high priority and unread emails, making it easier to find important emails. All emails (whether archived, moved to a label, or in the inbox) will then be found in &#8220;All Mail&#8221; or in the labels given to the emails. There are two different methods to archive an email:<\/p>\n<ol>\n<li>In the email, click on the &#8220;Archive&#8221; button in the buttons above the email.<\/li>\n<li>In the inbox, check the check box of the email and click the &#8220;Archive&#8221; button in the buttons above the message list.<\/li>\n<\/ol>\n<h1><span id=\"Mark_as_Read_Button\">Mark as Read Button<\/span><\/h1>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1538\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/i1_markAsRead.png\" alt=\"i1_markAsRead\" width=\"588\" height=\"92\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/i1_markAsRead.png 588w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/i1_markAsRead-300x47.png 300w\" sizes=\"(max-width: 588px) 100vw, 588px\" \/>Your inbox may be constantly filled with confirmation or update emails where all the information is found within the subject or first line of text in the email. If so, the &#8220;Mark as Read&#8221; button can save clicks to marking an email as read in your message list and immediately labeling and \/or archiving the email.<\/p>\n<p>To enable, click on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and lick on &#8220;Settings&#8221;. Click on the &#8220;Labs&#8221; tab and scroll down to the &#8220;Mark as Read button&#8221; feature. Click on the &#8220;Enable&#8221; radio button, scroll down to the bottom of the page and click the &#8220;Save Changes&#8221; button.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1541\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/i_markAsRead.png\" alt=\"i_markAsRead\" width=\"776\" height=\"195\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/i_markAsRead.png 776w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/i_markAsRead-300x75.png 300w\" sizes=\"(max-width: 776px) 100vw, 776px\" \/><\/p>\n<p>Now, when an email is checked in the message list, a &#8220;Mark as Read&#8221; button will appear beside the trash button.<\/p>\n<h1><span id=\"Enable_Multiple_Stars\">Enable Multiple Stars<\/span><\/h1>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1544\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/l_multipleStars.png\" alt=\"l_multipleStars\" width=\"696\" height=\"169\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/l_multipleStars.png 696w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/l_multipleStars-300x73.png 300w\" sizes=\"(max-width: 696px) 100vw, 696px\" \/>Gmail Stars are similar to Outlook Flags. To enable more stars, click on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and click on &#8220;Settings&#8221;. Scroll down to &#8220;Stars&#8221; and click and drag desired stars from the &#8220;not in use&#8221; row to the &#8220;in use&#8221; row. Rearrange the order of the stars if desired. Stars will appear in order from left to right. Scroll down to the bottom of the screen and click the &#8220;Save Changes&#8221; button.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-large wp-image-1188\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/03\/04-choosestars-1024x256.png\" alt=\"04-choosestars\" width=\"1024\" height=\"256\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/03\/04-choosestars-1024x256.png 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/03\/04-choosestars-300x75.png 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/03\/04-choosestars.png 1049w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Click on the star icon in the message list or in the email continually to cycle through enable stars.<\/p>\n<p>More information can be found <a title=\"Google Tips: How to Organize Google Gmail Emails Part 3: Stars and Quick Links\" href=\"https:\/\/blog.technerdservices.com\/index.php\/2015\/03\/google-tips-stars-and-quick-links-find-mail-faster\/\">here<\/a>.<\/p>\n<h1><span id=\"Enable_Undo_Send\">Enable Undo Send<\/span><\/h1>\n<p><img loading=\"lazy\" class=\"aligncenter size-large wp-image-1546\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/n_undoSendBanner.png\" alt=\"n_undoSendBanner\" width=\"344\" height=\"42\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/n_undoSendBanner.png 344w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/n_undoSendBanner-300x37.png 300w\" sizes=\"(max-width: 344px) 100vw, 344px\" \/>This feature will save you from those awkward emails that were send prematurely. Click on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and click on &#8220;Settings&#8221;. Click on the &#8220;Labs&#8221; tab and scroll down to the &#8220;Undo Send&#8221; feature. Click on the &#8220;Enable&#8221; radio button, scroll down to the bottom of the page and click the &#8220;Save Changes&#8221; button.<\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-large wp-image-1547\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/m_undoSend-1024x146.png\" alt=\"m_undoSend\" width=\"1024\" height=\"146\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/m_undoSend-1024x146.png 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/m_undoSend-300x43.png 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/m_undoSend.png 1139w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>When sending a message, a link will be visible in the yellow status bar immediately after the message is sent.<\/p>\n<p>More information can be found here.<\/p>\n<h1><span id=\"Keep_important_System_Labels_visible\">Keep important System Labels visible<\/span><\/h1>\n<p>Email locations such as &#8220;All Mail&#8221; and &#8220;Trash&#8221; are hidden by default. If these are locations that you reference frequently, keep them visible in the label sidebar.<\/p>\n<p>Click on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and click on &#8220;Settings&#8221;. \u00a0Click on the &#8220;Labels&#8221; tab and scroll down to the desired system labels. Click on &#8220;Show&#8221; beside any system labels that you want to remain visible. NOTE: You can do this with user created labels as well.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1549\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/o_systemLabels.png\" alt=\"o_systemLabels\" width=\"467\" height=\"408\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/o_systemLabels.png 467w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/o_systemLabels-300x262.png 300w\" sizes=\"(max-width: 467px) 100vw, 467px\" \/><\/p>\n<h1><span id=\"View_Email_Messages_beside_the_Message_List\">View Email Messages beside the Message List<\/span><\/h1>\n<p><img loading=\"lazy\" class=\"aligncenter size-large wp-image-1552\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/q_inboxPreviewPane-1024x306.png\" alt=\"q_inboxPreviewPane\" width=\"1024\" height=\"306\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/q_inboxPreviewPane-1024x306.png 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/q_inboxPreviewPane-300x90.png 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/q_inboxPreviewPane.png 1257w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/>If you miss the way Outlook displayed messages beside the message list, the lab &#8220;Preview Pane&#8221; can mimic this Outlook feature.\u00a0Click on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and click on &#8220;Settings&#8221;. Click on the &#8220;Labs&#8221; tab and scroll down to the &#8220;Preview Pane&#8221; feature. Click on the &#8220;Enable&#8221; radio button, scroll down to the bottom of the page and click the &#8220;Save Changes&#8221; button.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-large wp-image-1551\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/p_previewPane-1024x157.png\" alt=\"p_previewPane\" width=\"1024\" height=\"157\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/p_previewPane-1024x157.png 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/p_previewPane-300x46.png 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/p_previewPane.png 1115w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>To activate Preview Pane, a new icon will appear on the right side of the Inbox button menu (near the Settings gear). Clicking on the drop-down arrow will give you options for a &#8220;Vertical split&#8221; (like Outlook), a &#8220;Horizontal split&#8221; (like Thunderbird) or &#8220;no split&#8221;, which disables preview pane.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1554\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/p2_previewpane.png\" alt=\"p2_previewpane\" width=\"164\" height=\"129\" \/><\/p>\n<h1><span id=\"Find_Emails_using_Advanced_Search\">Find Emails using Advanced Search<\/span><\/h1>\n<p>Searching for emails can be a time-wasting chore. Leverage the power of Advanced Search Operators which allow for searching of specific characteristics of the email. For example,<\/p>\n<p style=\"text-align: center;\">Find &#8220;all emails&#8221; from Betty in the past &#8220;2 weeks&#8221; that has a &#8220;pdf&#8221; as an attachment<\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" class=\"aligncenter  wp-image-1431\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/Down-arrow.png\" alt=\"Down arrow\" width=\"63\" height=\"56\" \/><\/p>\n<p style=\"text-align: center;\">from:betty@email.com newer_than:14d filename:pdf<\/p>\n<p style=\"text-align: left;\">To find a comprehensive list of all advanced search operators, check out <a title=\"Advanced Search - Gmail\" href=\"https:\/\/support.google.com\/mail\/answer\/7190?hl=en\" target=\"_blank\">Google&#8217;s Help page<\/a>.<\/p>\n<p style=\"text-align: left;\">More information can be found here.<\/p>\n<h1 style=\"text-align: left;\"><span id=\"Create_rules_for_Incoming_Emails_with_Filters\">Create rules for Incoming Emails with Filters.<\/span><\/h1>\n<p>Filters allows Gmail to perform certain actions to incoming emails that match a specific search criteria. For example, if you always label an email from a person as &#8220;Important,&#8221; a filter will automatically label all future emails received from that person with the &#8220;Important&#8221; label.<\/p>\n<ol>\n<li>Creating a filter begins with an advanced search or by clicking the drop down menu of an email.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1556\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/s_filter1.png\" alt=\"s_filter1\" width=\"980\" height=\"395\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/s_filter1.png 980w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/s_filter1-300x121.png 300w\" sizes=\"(max-width: 980px) 100vw, 980px\" \/><\/li>\n<li>Add any additional search parameter and then click the &#8220;Create filter with this search&#8221; link.<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1557\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/t_filter2.png\" alt=\"t_filter2\" width=\"596\" height=\"486\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/t_filter2.png 596w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/t_filter2-300x245.png 300w\" sizes=\"(max-width: 596px) 100vw, 596px\" \/><\/li>\n<li>Choose actions to perform to incoming emails matching the search and then click the &#8220;Create filter&#8221; button.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1559\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/u_filter3.png\" alt=\"u_filter3\" width=\"592\" height=\"493\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/u_filter3.png 592w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/u_filter3-300x250.png 300w\" sizes=\"(max-width: 592px) 100vw, 592px\" \/><\/li>\n<\/ol>\n<h1><span id=\"Honorable_Mention_Saving_pre-made_emails_with_Canned_Responses\">Honorable Mention: Saving pre-made emails with Canned Responses<\/span><\/h1>\n<p>If you tend to write similar email frequently (for example, a confirmation email), using canned responses allows you to save pre-written messages to be quickly inserted into new messages. This feature is very similar to &#8220;Quick Parts&#8221; in Microsoft Outlook.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1561\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/r_cannedResponses.png\" alt=\"r_cannedResponses\" width=\"514\" height=\"472\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/r_cannedResponses.png 514w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/r_cannedResponses-300x275.png 300w\" sizes=\"(max-width: 514px) 100vw, 514px\" \/><\/p>\n<p>Click on the Settings gear (<img loading=\"lazy\" style=\"display: inline;\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/SettingsGear.png\" alt=\"SettingsGear\" width=\"72\" height=\"29\" \/>) and click on &#8220;Settings&#8221;. Click on the &#8220;Labs&#8221; tab and scroll down to the &#8220;Canned Responses&#8221; feature. Click on the &#8220;Enable&#8221; radio button, scroll down to the bottom of the page and click the &#8220;Save Changes&#8221; button.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-large wp-image-1562\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/v_enableCannedResponses-1024x159.png\" alt=\"v_enableCannedResponses\" width=\"1024\" height=\"159\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/v_enableCannedResponses-1024x159.png 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/v_enableCannedResponses-300x47.png 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/v_enableCannedResponses.png 1169w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Canned responses must first be created in the email message. Once the canned response is created. Click the drop down menu in the new message, mouse over &#8220;Canned Responses&#8221; and click &#8220;<em>new canned response.<\/em>&#8221; After naming the canned response, it will be available in the same menu for future messages.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1563\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/w_newmessage.png\" alt=\"w_newmessage\" width=\"507\" height=\"437\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/w_newmessage.png 507w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/w_newmessage-300x259.png 300w\" sizes=\"(max-width: 507px) 100vw, 507px\" \/><\/p>\n<p>More information can be found <a href=\"https:\/\/blog.technerdservices.com\/index.php\/2015\/04\/google-tips-how-to-organize-google-gmail-emails-part-4-retrieving-sent-emails-and-created-canned-responses\/\">here<\/a>.<\/p>\n<h1><span id=\"Final_Words_Increasing_Productivity\">Final Words: Increasing Productivity<\/span><\/h1>\n<p>Much like any skill, increasing productivity with Google Gmail is not an overnight endeavor. Furthermore, each situation is different. By no means should you try to incorporate all ten (not even more than 6 or 7) immediately into your daily Gmail work environment. As your become comfortable with and incorporate more features into your daily workflow, the productivity will improve. Just remember, with all change, take things one step at a time!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether your company moved from\u00a0Microsoft Outlook to Google Apps or you are using Gmail and wanting to use it more efficiently, here are ten features to help improve productivity and become a Google Gmail poweruser. Video Tutorial Contents1 Change Button Icons to Text Icons2 Add multiple labels to a single Email3 Archive Emails from the [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":1569,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[19,11,2],"tags":[22,44,72,31,39,50],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.6.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 10 Gmail Features for Better Productivity<\/title>\n<meta name=\"description\" content=\"Discover ten features within Gmail that will help increase email management. 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