{"id":1605,"date":"2015-05-18T16:11:43","date_gmt":"2015-05-18T22:11:43","guid":{"rendered":"https:\/\/blog.technerdservices.com\/?p=1605"},"modified":"2015-05-24T13:47:35","modified_gmt":"2015-05-24T19:47:35","slug":"google-tips-what-is-google-drive-and-why-use-it-part-1","status":"publish","type":"post","link":"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/","title":{"rendered":"Google Tips: WHAT is Google Drive and WHY use it? (Part 1): How to Organize Files in Google Drive"},"content":{"rendered":"<p>With the move to<a href=\"http:\/\/en.wikipedia.org\/wiki\/Cloud_computing\" target=\"_blank\"> Cloud Computing<\/a> and the growing popularity of Google Apps, new applications such as <a href=\"http:\/\/drive.google.com\" target=\"_blank\">Google Drive<\/a> are similar and different to previously used programs. Find out what Google Drive is and why you would want to use it in and out of the office. If you are already using Google Drive and have just switched to the new look, check out <em><a href=\"https:\/\/blog.technerdservices.com\/index.php\/2014\/08\/changes-to-google-drive\/\">this post<\/a><\/em> to see the differences.<\/p>\n<div id=\"toc_container\" class=\"no_bullets\"><p class=\"toc_title\">Contents<\/p><ul class=\"toc_list\"><li><a href=\"#Video_Tutorial\"><span class=\"toc_number toc_depth_1\">1<\/span> Video Tutorial<\/a><\/li><li><a href=\"#What_is_Google_Drive\"><span class=\"toc_number toc_depth_1\">2<\/span> What is Google Drive?<\/a><\/li><li><a href=\"#Why_use_Google_Drive\"><span class=\"toc_number toc_depth_1\">3<\/span> Why use Google Drive?<\/a><\/li><li><a href=\"#Online_Storage_8211How_to_Manage_Files_in_Google_Drive\"><span class=\"toc_number toc_depth_1\">4<\/span> Online Storage &#8211;\u00a0How to Manage Files in Google Drive<\/a><ul><li><a href=\"#Accessing_Google_Drive\"><span class=\"toc_number toc_depth_2\">4.1<\/span> Accessing Google Drive<\/a><\/li><li><a href=\"#Upload_a_File\"><span class=\"toc_number toc_depth_2\">4.2<\/span> Upload a File<\/a><ul><li><a href=\"#Upload_a_File_8211_Alternative_Method\"><span class=\"toc_number toc_depth_3\">4.2.1<\/span> Upload a File &#8211; Alternative Method<\/a><\/li><\/ul><\/li><li><a href=\"#Download_a_File\"><span class=\"toc_number toc_depth_2\">4.3<\/span> Download a File<\/a><\/li><li><a href=\"#Deleting_a_File_from_Google_Drive\"><span class=\"toc_number toc_depth_2\">4.4<\/span> Deleting a File from Google Drive<\/a><\/li><li><a href=\"#Create_a_Folder_in_Google_Drive\"><span class=\"toc_number toc_depth_2\">4.5<\/span> Create a Folder in Google Drive<\/a><\/li><li><a href=\"#Move_Files_in_Google_Drive\"><span class=\"toc_number toc_depth_2\">4.6<\/span> Move Files in Google Drive<\/a><\/li><\/ul><\/li><li><a href=\"#Final_Notes\"><span class=\"toc_number toc_depth_1\">5<\/span> Final Notes<\/a><\/li><\/ul><\/div>\n<h1><span id=\"Video_Tutorial\">Video Tutorial<\/span><\/h1>\n<p><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/ku77AmezThU\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<h1><span id=\"What_is_Google_Drive\">What is Google Drive?<\/span><\/h1>\n<p>Google drive is a cloud computing platform that allows you to &#8220;create <a href=\"http:\/\/docs.google.com\" target=\"_blank\">Google Docs<\/a>, store 30+ other file types, then open and share files from any device!&#8221; (<a href=\"http:\/\/learn.googleapps.com\/drive\" target=\"_blank\">source<\/a>). It focuses on online storage (aka cloud storage) and management and stores and manages files created from Google Docs, Googles online office web application. This online office feature separates Google Drive from other online cloud storage applications such as <a href=\"http:\/\/www.dropbox.com\" target=\"_blank\">Dropbox<\/a>. Another major feature of Google Drive is online real-time file collaboration, where users are able to view and edit documents simultaneously.<\/p>\n<h1><span id=\"Why_use_Google_Drive\">Why use Google Drive?<\/span><\/h1>\n<p>Google Drive has many features and functionality. The main advantages of Google Drive fall under two categories: Online Storage and Online Collaboration. The rest of this post will elaborate on using Google Drive as online storage. Next week we will cover the second category, Online Collaboration.<\/p>\n<h1><span id=\"Online_Storage_8211How_to_Manage_Files_in_Google_Drive\">Online Storage &#8211;\u00a0How to Manage Files in Google Drive<\/span><\/h1>\n<p>Oftentimes, documents are needed on several computers at several different locations. Before online storage, transferring files involved copying files from one computer to another by using a USB thumb drive (aka a USB flash drive). Most thumb drives have low security, neither encrypting the files on the drive, nor password protecting the contents. Therefore, if a thumb drive was lost, like in <a href=\"http:\/\/www.scmagazine.com\/alberta-school-board-loses-sensitive-flash-drive\/article\/201075\/\" target=\"_blank\">this case in Alberta<\/a>, the files would be accessible to anyone who finds the thumb drive. Using online storage is an alternative to using USB thumb drives. Thus, the security risk of losing a thumb drive is eliminated. Files are simply uploaded to the online storage location and can be downloaded on the desired mobile device (assuming a stable internet connection).<\/p>\n<p>Assuming you already have a Google Account (If not, check out <a href=\"https:\/\/youtu.be\/1UtVHKinxcI\" target=\"_blank\">this video<\/a>), the following steps outline uploading and downloading files to and from Google Drive. Google Drive also uses folders to organize files within it.<\/p>\n<h2><span id=\"Accessing_Google_Drive\">Accessing Google Drive<\/span><\/h2>\n<p>Google Drive can be accessed from any web browser connected to the internet. In addition, on mobile devices, apps are available on the <a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.google.android.apps.docs&amp;hl=en\" target=\"_blank\">Google Play store<\/a> and the <a href=\"https:\/\/itunes.apple.com\/ca\/app\/google-drive-free-online-storage\/id507874739?mt=8\" target=\"_blank\">Apple App store<\/a>. On a desktop computer, a simple method of launching Google Drive is to navigate to Google&#8217;s homepage (<a href=\"http:\/\/www.google.com\" target=\"_blank\">www.google.com<\/a>) and clicking on the nine-square icon (known as the App Launcher) at the top right corner. Select the Google Drive icon will appear in the Launcher.\u00a0<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/02-AppLauncher.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1619 size-large\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/02-AppLauncher-1024x426.jpg\" alt=\"02-AppLauncher\" width=\"1024\" height=\"426\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/02-AppLauncher-1024x426.jpg 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/02-AppLauncher-300x125.jpg 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/02-AppLauncher.jpg 1280w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>Another method is to navigate to &#8220;<a href=\"http:\/\/drive.google.com\" target=\"_blank\">drive.google.com<\/a>&#8221; in the address bar of the web browser.<\/p>\n<h2><span id=\"Upload_a_File\">Upload a File<\/span><\/h2>\n<p>Click on the red &#8220;New&#8221; button in the sidebar (A) and select &#8220;File Upload&#8221; (B). In the computer&#8217;s file manager, find and select the desired file to be uploaded (C) and click the &#8220;Open&#8221; button (D).\u00a0<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/12-newFile.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1626 size-large\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/12-newFile-1024x508.jpg\" alt=\"12-newFile\" width=\"1024\" height=\"508\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/12-newFile-1024x508.jpg 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/12-newFile-300x149.jpg 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/12-newFile.jpg 1280w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a>NOTE: A pop-up appear at the bottom-right corner of Google Drive showing the upload status (E).<br \/>\nThe uploaded file will appear in the file list.\u00a0<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/14-uploadSuccess.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1653 size-large\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/14-uploadSuccess-1024x242.jpg\" alt=\"14-uploadSuccess\" width=\"1024\" height=\"242\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/14-uploadSuccess-1024x242.jpg 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/14-uploadSuccess-300x71.jpg 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/14-uploadSuccess.jpg 1262w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>To view the file, double-clicking the file will display the file. Unless it is a Google Doc (more on this file type later), the file will not be editable in Google Drive.\u00a0<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/15-filePreview.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1627 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/15-filePreview.jpg\" alt=\"15-filePreview\" width=\"978\" height=\"353\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/15-filePreview.jpg 978w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/15-filePreview-300x108.jpg 300w\" sizes=\"(max-width: 978px) 100vw, 978px\" \/><\/a><\/p>\n<h3><span id=\"Upload_a_File_8211_Alternative_Method\">Upload a File &#8211; Alternative Method<\/span><\/h3>\n<ol>\n<li>On the computer, open the file explorer and find the desired file.<\/li>\n<li>Arrange the file explorer and Google Drive so that the file explorer window is on top of Google Drive\u00a0<em>and<\/em> the file list of Google Drive is still visible.<\/li>\n<li>Drag-and-drop the file from the file explorer onto the file list of Google Drive.<br \/>\n<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/18-uploadDrag.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1629 size-large\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/18-uploadDrag-1024x359.jpg\" alt=\"18-uploadDrag\" width=\"1024\" height=\"359\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/18-uploadDrag-1024x359.jpg 1024w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/18-uploadDrag-300x105.jpg 300w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/18-uploadDrag.jpg 1641w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/li>\n<\/ol>\n<h2><span id=\"Download_a_File\">Download a File<\/span><\/h2>\n<p>Right-click on the desired file and select &#8220;Download&#8221; in the contextual menu.<br \/>\n<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/36-downLoad1.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1656 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/36-downLoad1.jpg\" alt=\"36-downLoad1\" width=\"456\" height=\"485\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/36-downLoad1.jpg 456w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/36-downLoad1-282x300.jpg 282w\" sizes=\"(max-width: 456px) 100vw, 456px\" \/><\/a><br \/>\nThe file will appear in the web browser&#8217;s &#8220;Downloads&#8221; folder.<\/p>\n<h2><span id=\"Deleting_a_File_from_Google_Drive\">Deleting a File from Google Drive<\/span><\/h2>\n<p>To delete a file on Google Drive, right-click on the file and select &#8220;Remove&#8221; in the context menu.\u00a0<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/38-remove1.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1663 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/38-remove1.jpg\" alt=\"38-remove1\" width=\"456\" height=\"485\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/38-remove1.jpg 456w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/38-remove1-282x300.jpg 282w\" sizes=\"(max-width: 456px) 100vw, 456px\" \/><\/a><\/p>\n<p>Files are sent to the Trash (called &#8220;Bin&#8221; if you use English UK). Files are NOT deleted automatically. To permanently delete a file, click on the Trash in the sidebar (A), click on the file (B) and then click on the &#8220;Delete forever&#8221; option in the header (C).\u00a0<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/39-remove2.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1664 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/39-remove2.jpg\" alt=\"39-remove2\" width=\"611\" height=\"429\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/39-remove2.jpg 611w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/39-remove2-300x211.jpg 300w\" sizes=\"(max-width: 611px) 100vw, 611px\" \/><\/a><\/p>\n<h2><span id=\"Create_a_Folder_in_Google_Drive\">Create a Folder in Google Drive<\/span><\/h2>\n<p>Click on the &#8220;New&#8221; button (A) and select &#8220;Folder&#8221; (B) from the menu. The page will darken and a pop-up will appear to name the folder (C). Click the &#8220;Create&#8221; button when finished (D).<\/p>\n<p><a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/17-nameFolder.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1628 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/17-nameFolder.jpg\" alt=\"17-nameFolder\" width=\"842\" height=\"430\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/17-nameFolder.jpg 842w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/17-nameFolder-300x153.jpg 300w\" sizes=\"(max-width: 842px) 100vw, 842px\" \/><\/a><\/p>\n<p>The new folder will be visible in the file list.<br \/>\n<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/37-newFolder2.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1659 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/37-newFolder2.jpg\" alt=\"37-newFolder2\" width=\"519\" height=\"251\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/37-newFolder2.jpg 519w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/37-newFolder2-300x145.jpg 300w\" sizes=\"(max-width: 519px) 100vw, 519px\" \/><\/a><\/p>\n<h2><span id=\"Move_Files_in_Google_Drive\">Move Files in Google Drive<\/span><\/h2>\n<p>Moving files mimics other file managers found in Windows and Apple computers. Simply click and drag files onto the folder in the file list (A) or onto the folder in the sidebar (B).<a href=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/21-moveFile1.jpg\"><img loading=\"lazy\" class=\"aligncenter wp-image-1631 size-full\" src=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/21-moveFile1.jpg\" alt=\"21-moveFile1\" width=\"778\" height=\"253\" srcset=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/21-moveFile1.jpg 778w, https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/21-moveFile1-300x98.jpg 300w\" sizes=\"(max-width: 778px) 100vw, 778px\" \/><\/a><\/p>\n<h1><span id=\"Final_Notes\">Final Notes<\/span><\/h1>\n<p>While Google Drive may seem like another computer thing to grudgingly learn or vehemently avoid, online storage is growing dramatically. Despite it&#8217;s newness in the business environment, file storage, whether on a computer or in the cloud, is managed similarly. Files are uploaded and downloaded in the same way files are copied to and from a USB thumb drive. However, additional benefits such as file collaboration add to cloud storage&#8217;s usefulness. Join us in part two, where we explore Google Drive&#8217;s collaboration features.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>With the move to Cloud Computing and the growing popularity of Google Apps, new applications such as Google Drive are similar and different to previously used programs. Find out what Google Drive is and why you would want to use it in and out of the office. If you are already using Google Drive and [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":1647,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[11,52,2],"tags":[53,72],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.6.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is Google Drive and Why use Google Drive?<\/title>\n<meta name=\"description\" content=\"With a growing popularity of Google Apps in the office, find out what Google Drive is and why you would want to use it in and out of the office.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is Google Drive and Why use Google Drive?\" \/>\n<meta property=\"og:description\" content=\"With a growing popularity of Google Apps in the office, find out what Google Drive is and why you would want to use it in and out of the office.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/\" \/>\n<meta property=\"og:site_name\" content=\"Tech Nerd Services - Blog\" \/>\n<meta property=\"article:published_time\" content=\"2015-05-18T22:11:43+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2015-05-24T19:47:35+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.technerdservices.com\/wp-content\/uploads\/2015\/05\/thumb.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Mike Zhang\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mike Zhang\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/\",\"url\":\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/\",\"name\":\"What is Google Drive and Why use Google Drive?\",\"isPartOf\":{\"@id\":\"https:\/\/blog.technerdservices.com\/#website\"},\"datePublished\":\"2015-05-18T22:11:43+00:00\",\"dateModified\":\"2015-05-24T19:47:35+00:00\",\"author\":{\"@id\":\"https:\/\/blog.technerdservices.com\/#\/schema\/person\/fc12cf34dd081fb261e26a8ef8208f50\"},\"description\":\"With a growing popularity of Google Apps in the office, find out what Google Drive is and why you would want to use it in and out of the office.\",\"breadcrumb\":{\"@id\":\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/#breadcrumb\"},\"inLanguage\":\"en-CA\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/blog.technerdservices.com\/index.php\/2015\/05\/google-tips-what-is-google-drive-and-why-use-it-part-1\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/blog.technerdservices.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Google Tips: WHAT is Google Drive and WHY use it? 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